Overview
EQUINE QUARANTINE OPERATIONS & ADMINISTRATION OFFICER Jobs in Kenilworth at GOLD CIRCLE (Pty) Ltd
What You’ll Do
Facility Maintenance and Cleaning
· Coordinate and monitor general facility maintenance, repairs, and cleaning schedules
· Identify maintenance issues early and follow up with relevant departments or contractors until completion
· Ensure quarantine facilities meet biosecurity, hygiene, and State Veterinary standards at all times
· Maintain records of reported issues, actions taken, and completion dates
· Support inspections and audits related to facility compliance
Equine Care and Management
· Assist with daily horse care, monitoring, and general stable duties during quarantine periods
· Support arrival and departure processes, including assessments, trot-ups, dipping, and inspections
· Assist with checking horses for sheared heels, fungal infections, or other conditions requiring treatment
· Support official blood draw preparation and verification processes as required
· Ensure accurate identification of horses, including microchip verification and documentation support
Administrative Duties
· Manages and track quarantine documentation, including passports, import permits, flight details, and shipment records
· Verify accuracy and completeness of paperwork prior to blood draws and shipment deadlines
· Maintain accurate records using Excel, Word, and Access
· Track invoices, approvals, proof of payment (POP), and follow up with finance and suppliers as needed
· Act as a point of contact for suppliers regarding payment status and documentation queries
· Assist with scheduling, reporting, and operational correspondence
Staff Monitoring and Support
· Support staff oversight and daily task allocation
· Assist with onboarding, inductions, and training documentation as required by the State Vet
· Support probation reviews, compliance checks, and staff record keeping
· Assist with monitoring attendance, conduct, and adherence to quarantine protocols
· Any other duties that may be required.
What You’ll Need
· Two (2) to three (3) years’ experience working with horses and equine handling, property or farm maintenance and administrative and record-keeping duties
· Relevant tertiary qualification in agriculture, animal science, equine studies, or administration (advantageous)
· Experience working in a regulated, biosecure, or compliance-driven environment will be an advantage
· A clear criminal record.
What We’re Looking For
· Biosecurity & Operational Compliance: Demonstrates a thorough understanding of biosecurity protocols, quarantine procedures, and operational routines. Ensures strict adherence to all safety and hygiene standards to prevent disease transmission and maintain the health and welfare of horses. Applies established rules consistently and proactively identifies and addresses compliance gaps.
· Communication Skills: Communicates effectively in English, verbally with team members and management. Interprets instructions accurately and understands information presented in various formats.
· Attention to Detail: Maintains accuracy and thoroughness in all tasks. Demonstrates responsibility for processes and identifies irregularities promptly.
· Problem Solving: Identifies, analyzes, and resolves issues efficiently. Anticipates potential problems, determines root causes, and implements corrective actions. Evaluates the effectiveness of solutions.
· Accountability: Takes ownership of tasks and delivers results despite obstacles. Admits errors and takes corrective action to prevent recurrence. Approaches work with dedication and responsibility.
· Service Excellence: Prioritizes timely and high-quality service delivery. Follows up on requests promptly to ensure adherence to tight schedules.
Job Type: Permanent
Work Location: In person
Title: EQUINE QUARANTINE OPERATIONS & ADMINISTRATION OFFICER
Company: GOLD CIRCLE (Pty) Ltd
Location: Kenilworth
