Overview
Debtors/Creditors Clerk Jobs in Centurion, South Africa at People Dimension
Position: JOB TITLE: DEBTORS / CREDITORS CLERK
Key roles and responsibilities:
- Responsible for all creditors to be paid accurately and timeously as well as timeous collections of debtors.
- Maintaining creditor and debtor’s database on the ERP System.
- Capturing invoices for month end (ERP System).
- Allocation of payments to specific invoice and receipts
- Email remittance to suppliers at month end and statements.
- Prepare supporting documents for international payments (shipping documents).
- Ensure filing is done accurately and timeously (EFT, Invoices, Recons).
- Reconciliation of creditors and debtors account on a monthly basis.
- Request outstanding invoices, Proof of Deliveries and statements from Suppliers and
- Resolve queries with suppliers and customers (based on recons) on a monthly basis.
- Resolve queries with internal departments on a daily basis.
- Assist with the annual external audit by preparing creditor and debtors samples and assist with any queries / explanations during the actual audit.
- Follow up on outstanding invoices to comply with the VAT Administration Act.
- Follow company and department procedures and make suggestions on
- Ensure that queries are handled effectively
- Manage the account until the debtor has settled the outstanding account
- Weekly follow up on proof of deliveries – sent to debtors for collection of payment
- Negotiate with customers regarding the outstanding accounts
- Successfully handle and execute all payment
- Company rentals on buildings and offices
- Ensure invoices are loaded/captured on the system for local and foreign suppliers
- All company invoicing for Services, SLA Projects ect, to be done accurately
- Distribute invoices and POD’s to relevant client/department
- Creditors control account in the general ledger
- Debtors control account in the general ledger
- Statements from suppliers in conjunction with Company statements
- Supply payment remittance advises to Creditors
- Issue of remittances and request payments from bank to suppliers
- Submit all necessary documentation to bank regarding foreign suppliers
- Accurately report on all payments received
- Assist in the Finance department as and if required.
- Ensure that all documentation is kept safe and is retrievable within a reasonable time.
- Handle all internal client queries effectively by email and telephonically.
- Archive of all physical financial documents for 5 years.
- Archive of all electronic documents per transaction on ERP system.
Minimum Requirements:
Additional Requirements:
- Experience in a Creditors and Debtors functions
- Experience in creditors and debtors’ function of medium to large company
- Handling queries related to creditors and debtors
Skills & Knowledge (essential):
- Computer literate MS Office (Outlook, Excel, Word)
- Good numeric skills and high level of accuracy with attention to detail
- Excellent communication skills
- Deadline orientated and ability to co-ordinate the various activities related to the
- Mining and portal experiences eg:
Ariba, Coupa, M2 North, Pagero - Ability to perform a large quantity of monthly creditors and debtor’s reconciliations
- including large and small suppliers and customers
- Analytical and problem-solving skills
Skills & Knowledge (desirable):
- Demonstrated proficient in Microsoft Excel and working with formulas and large numbers.
- Maintaining relationships with accounts receivable divisions of suppliers and accounts payable divisions of customers
Essential Competencies:
- Ability to maintain confidentiality and exercise extreme discretion.
- Ability to interact at all levels within the organization
Other:
Title: Debtors/Creditors Clerk
Company: People Dimension
Location: Centurion, South Africa
Category: