Overview
Debtors and Creditors Clerk Jobs in Durban at Tradeport – Ohlanga Group
ACCOUNTING OPERATIONS FUNCTION (45)
o Accurate and Complete Preparation of Management Accounts by the required deadline.
o Maintain Statutory Function:
· Balance Sheet Reconciliations (incl. Suppliers and Customers)– differences to be cleared before the next month (outstanding items)
· AFS to be completed monthly (5th of the month for finalisation)
· VAT submissions (10th of the month)
· PAYE paid by 31st of the month (Prepare EMP201 for SARS submission)
· Working Paper File– within 3 weeks of year end
· Other Statutory submission compliance
o To provide management with value adding financial analysis and support services, as and when required:
· To Collate and Maintain Budgets
· Variance Analysis
o Preparation of the daily bank reconciliations due every Friday by close of business day, and 1st of every month
o Review and Sign off, of all group bank reconciliations ensuring the correct allocation as well as no outstanding reconciling items exceeding 30 days.
o Assisting with external and internal audit queries
o Liaising with suppliers, and other service providers
o Ad hoc finance related tasks and other reasonable duties as assigned
o Maintenance of General Ledger:
· Accuracy and completeness of financial transactions.
· Posting of expense journals.
· Ensure correct allocation of income and expenditure.
o Liaise regularly with the Finance Officer to ensure that any accounts queries are responded to and finalized no later than the due date.
CREDITORS SUPPLIER FUNCTION (15)
o Ensure that there are no unallocated supplier transactions over and above supplier payment terms
§ Due dates (no later than 10th of the month) are to be adhered to with no margin for error
o Submission of remittances to Creditors Officer within the required timelines and exercising accuracy and completeness in this regard.
o When compiling remittances, adhering to the following specifics:
o To maintain the Age Analysis in respect of 90/120 days, uncharged invoices, transfers and batching
o To carry out any reasonable instruction and duties as directed by the immediate supervisor even if it does not fall under normal duties.
o Manage supplier payment queries
o Serve as contact point to resolve queries between business and supplier
o Ad-hoc accounting and admin duties
o Ensure final remittance and copy of claims and debit notes submitted to supplier and creditors Officer, Claims Officer and Managers kept in copy.
o Daily review of Creditor’s proof listings
o Controlling and preparation of documents for new Supplier’s, banking details and credit application.
DEBTORS CUSTOMER FUNCTION (10)
ACCOUNT REVIEW (05)
o Reconciliations of customer accounts daily, weekly and monthly
o Send out debtors’ statements weekly and monthly
o PODs are received on a daily basis
o Dealing with customers re queries and accounts
§ Controlling and preparation of documents for new customers and for customer credit limit increases
§ Liaise with customers for outstanding payments
§ Monitor debt accounts in arrears and escalate for collection
§ Engage with customers and relevant departments to resolve return, refund, empties, or any other Adhoc queries in a timeous and professional manner
o Daily monitoring of age analysis
o Weekly review of outstanding POD listings
o Daily review of debtor’s proof listings
o Identify unallocated customer deposits by reviewing the bank unallocated report weekly
ACCOUNT RELEASE (05)
o Allocation of bank statements and RA’s to customer accounts
§ Remittance to be obtained from Customer and WARC00 to be allocated correctly via remittance
§ Incorrect allocations from remittances will impact individual rating
o Ensure all customer authorisations for new orders are released,
§ Based on obtained authorization linked to limits and overdue
§ has been signed off by relevant Officer, Manager, Director authorized thereto
QUALITY CONTROL AND ACCURACY (10)
o Inspecting all data and ensuring integrity and completeness of information before submitting
o Ensure accuracy of data for statutory compliance
o Ensure all documents are scanned and saved
Work Location: In person
Title: Debtors and Creditors Clerk
Company: Tradeport – Ohlanga Group
Location: Durban
