Building Manager (Body Corporate)

QUALIFICATIONS

Grade 12 or Higher

EXPERIENCE:

Minimum of 5 years’ experience as a Facility / Building Manager

Computer literate

DUTIES

Office Admin

To enforce Body Corporate Conduct Rules in the building

To ensure the smooth day to day operation of the Body Corporate Office

To answer and direct phone calls

To deal with all enquiries and all CSOS matters

Plan meetings, take detailed minute, circulate the minutes and keep record thereof

Write, distribute emails, correspondence, memos, letters and other forms

Assist the Trustees and the Managing Agent in the preparation of regularly schedules reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact list

Act as first point of contact for internal and external clients, owners, residents and Managing Agent

Liaise with Trustees and Managing Agent to handle complaints, requests and queries from owners and tenants

To maintain a user-friendly environment at the front office and reception area

Reconcile petty cash on last day of every month

Collect adhoc parking money and submit reconciliation on the last day of every month

Staff

To supervise the staff in their daily duties

To create and maintain a roster in terms of staff cleaning of the building

Daily inspection of the staff on and off duty

Daily inspection of the duties performed by the staff

Maintain staff records from sick leave, vocational leave, time off, and disciplinary records

Conduct disciplinary procedures in respect to staff

Keep track and advise the Trustees of the contracts of staff members

Contractor Liaison:

• Coordinate with external contractors to address specialized maintenance needs beyond internal capabilities.

• Monitor and evaluate contractor performance to ensure work meets quality and safety standards.

Compliance & Safety:

• Ensure all maintenance activities comply with relevant regulations, building codes, and safety standards.

• Obtain certifications from contractors for work undertaken.

• Promptly address any potential safety hazards and contribute ideas for improving overall safety in the complex.

• Responsible for the health and safety of the maintenance staff.

• Communication:

• Provide responsive service to maintenance requests from Trustees and communicate effectively regarding the status of repairs and maintenance projects.

• Maintain a professional and courteous atmosphere in all resident interactions.

• Experience:

• Minimum of 5 years’ experience in maintenance and supervisory roles within a residential or similar setting.

• Demonstrated experience in performing hands-on basic maintenance tasks (plumbing, electrical, painting, carpentry, etc.).

• Technical Skills:

• Strong troubleshooting and problem-solving ability.

• Proficiency in handling basic hand tools and maintenance equipment.

• Leadership & Communication:

• Proven leadership skills with the ability to train, motivate, and supervise a small maintenance team.

• Good verbal and written communication skills.

Key Competencies

• Organized & Detail-Oriented: Ability to manage schedules, keep accurate maintenance records, and track inventory.

• Proactive & Solution-Focused: Anticipate problems before they arise and implement preventative measures.

• Service Oriented: Maintain a helpful attitude when liaising with residents and trustees.

• Hands-On Expertise: Comfortable and proficient in executing basic repair tasks alongside managing a team.

Email cv to : [email protected]