Overview
Board Secretariat Officer Jobs in Cairo, Egypt at Kuwait Finance House Bank Egypt
Title: Board Secretariat Officer
Company: Kuwait Finance House Bank Egypt
Location: Cairo, Egypt
Key Responsibilities
- Maintain and enhance office systems, including data management and filing, to support business operations and requirements.
- Coordinate and uphold administrative procedures, as well as filing and archiving systems.
- Support the coordination of Board and AGM meetings, including arranging logistics such as room bookings and tele/video conference setup.
- Assist in organizing and maintaining the Board calendar to ensure effective scheduling and planning.
- Draft and prepare correspondence, memoranda, and reports as required.
- Prepare resolutions, memoranda, and notices for review by senior management.
- Respond to inquiries and requests promptly, handling matters independently where appropriate.
- Submit files and prepare daily, weekly, and monthly reports as requested.
- Liaise with vendors, suppliers, and internal stakeholders to ensure smooth operations.
- Ensure all office supplies are available and sufficient, particularly for Board documentation and materials.
- Receive and distribute mail and courier deliveries, ensuring proper documentation and timely handover.
- Conduct research and compile relevant information to support issue analysis and problem-solving.
- Maintain consistent professionalism in attendance, punctuality, personal presentation, and adherence to health and safety procedures.
- Perform any other related duties as assigned.
Qualifications
- Bachelor’s degree in commerce, Business Administration, Arts, or an equivalent discipline.
- 2–4 years of experience in administrative roles, preferably within Board secretarial functions.
- Excellent command of both English and Arabic, with strong bilingual writing and translation skills.
- High level of accuracy with a sound understanding of general banking operations and practices.
- Ability to adapt to new tools, systems, and techniques effectively.
- Strong communication skills, with a proactive and self-motivated approach to work.
- Demonstrates high levels of confidentiality, professionalism, self-confidence, and loyalty.
- Eagerness to learn and continuously develop skills.
- Maintains a proactive, responsible, and accountable attitude.