Overview
Billing and Support Admin Jobs in Louisville, KY at JY Legner Associates
Job Summary
We are seeking a detail-oriented Billing & Support Admin to join our team. This position is responsible for processing work reports and completed jobs, preparing projects for billing, and supporting asset management and budgeting functions. The role works closely with technicians and internal teams to resolve labor and material issues, track invoices and job progress, and ensure accurate documentation throughout the project lifecycle.
Key Responsibilities
- Process work reports and pull completed jobs for weekly processing
- Prepare and submit completed work to Asset Management for mapping updates
- Review labor and material costs to prepare jobs for billing
- Coordinate with technicians and team members to ensure billing accuracy
- Print and verify detailed billing sheets
- Track invoices and monitor project budgets in line with monthly and yearly allowances
- Respond to customer Accounts Receivable (AR) inquiries
- Monitor active jobs for completion dates and required updates for weekly meetings
- Verify accuracy of crew rosters
- Order materials as needed
- Answer phones, maintain professional correspondence, and handle both routine and non-routine inquiries
- Document all calls and follow-up actions in detail
Qualifications
- Associate’s or Equivalent work experience
- Minimum of 3 years of accounting experience, specifically in invoicing, billing, or materials management
- Excellent verbal and written communication skills
- Strong organizational skills with the ability to multitask and improve internal processes
- Advanced proficiency in Microsoft Excel
- Ability to work independently while accepting direction as needed
Req 1927
Job Types: Full-time, Contract
Pay: $24.00 – $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- What is your desired hourly pay rate for this position?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Excel: 3 years (Required)
- processing technician reports or service documentation: 2 years (Preferred)
- tracking invoices: 2 years (Preferred)
Ability to Commute:
- Louisville, KY 40214 (Required)
Work Location: In person
Title: Billing and Support Admin
Company: JY Legner Associates
Location: Louisville, KY
