Overview
Banking Administrator (5 months contract) Jobs in Johannesburg Metropolitan Area at Bowmans (Law Firm)
Title: Banking Administrator (5 months contract)
Company: Bowmans (Law Firm)
Location: Johannesburg Metropolitan Area
Purpose:
Responsible for capturing local and foreign business receipts and payments, accurately and timeously as well as other foreign-related transactions. Preparing, capturing, and ensuring receipts and payment of all trust-related transactions are done accurately and timeously, in accordance with Legal Practice Act and Legal Practice Rules.
Experience and Qualifications:
1-2 years’ experience in a similar role in a professional services environment
BCom accounting degree
Senior certificate
Proficient in Microsoft Excel & Word
Legal Practice Act and LPC Rules advantageous
Knowledge of online banking systems
Key Accountabilities
Business receipts
Capture debtor receipts (local and foreign) accurately daily and ensure trust related funds are moved to the trust account in accordance with Legal Practice Act and Legal Practice Rules
Send unidentified payments to credit controllers for identification and follow up to ensure that the payments are allocated timeously
Capture reversals and write offs as and when they arise
Print inward tele-transmissions from international trade system and liase with credit control team on inward funds
Ensure that all foreign receipts are claimed and submitted for sale of forex.
Reply on international trade system accurately daily for all forex sold, and run forex report on FX Trading for banking supervisors review and release of forex. Ensure that foreign receipts are credited to the bank account timeously and raise query with bank if not.
Business Payments
Capture foreign beneficiary on online banking platform. Once verified, send to bank for locking.
When beneficiary is locked, liase with accounts payable team on forex to be bought or payment to be made from CFC accounts.
Capture local and foreign payments accurately and timeously on banking system, before submitting to financial accountants for verification and directors for releasing.
Once released, ensure documents are emailed to the bank for sighting and final release.
Ensure proof of payments are submitted to accounts payable team, once payment released
Trust Payments
Capture and process trust transactions (local and foreign) accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
Ensure timeous response to all trust queries received internally or externally when they arise
When dealing with trust accounts ensure that the Legal Practice Act and Legal Practice Rules are adhered to
Trust Receipts
Prepare and send outstanding list of trust receipts daily to directors and staff for identification and allocation
Capture trust receipts per the allocation
Send unidentified receipts to partners and staff for identification and follow up to ensure that the receipts are allocated timeously
Purchasing Forex
Liase with service provider to purchase forex for directors and staff travelling overseas after ensuring that all necessary documentation has been provided
Trust Investments
Capture and process trust investments, disinvestments and closures, investment interest accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
Ensure timeous response to all investment queries received internally or externally when they arise
When dealing with investment accounts ensure that the Legal Practice Act and Legal Practice Rules, FICA and FATCA are adhered to
Trust Transfers
Capture and process trust transfers accurately and timeously in accordance with trust checklists and in compliance with Legal Practice Act and Legal Practice Rules
Ensure client authorization is obtained for all trust transfers, where funds are to be moved to retainer
Credit Cards
Liase with bank on credit card queries raised by Credit cardholders
Ensure that the bank is informed of travel notes provided by credit cardholders before travelling
Business and Trust Audit
Provide business and trust related information to auditors timeously as, and when required.
General Administration
Complete ad hoc tasks accurately and timeously as and when required
Capture withholding tax journal accurately and timeously as and when required
Ad-hoc requests and projects
Support the business as and when ad hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes.
Assist with designated and identified projects and initiatives
Relationship Building
Develop and maintain relationships with all levels of staff as a trusted resource.
Maintain strong working relationships with and have open and transparent communication between all members of the team
Develop and maintain relationships with external vendors to ensure service delivery of high-quality
Competencies:
Attention to Detail
Interactive Communication
Problem Solving
Business Perspective
Financial Systems, Processes and Technology
Legislation, Policies, Procedures and Standards
Using Information Technology
"Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives”