Overview
ASSISTANT CONVEYANCING SECRETARY Jobs in Benoni, Gauteng, South Africa at ExecutivePlacements.com
Title: ASSISTANT CONVEYANCING SECRETARY
Company: ExecutivePlacements.com
Location: Benoni, Gauteng, South Africa
Recruiter:
Dante Personnel
Job Ref:
CPT008149/JS
Date posted:
Thursday, April 16, 2026
Location:
Benoni, South Africa
SUMMARY:
ASSISTANT CONVEYANCING SECRETARY
GAUTENG
A well-established and reputable law firm is seeking an experienced Assistant Conveyancing Secretary to join its busy Transfer Department. This role is ideal for a proactive and detail-oriented individual who is confident supporting a Senior Conveyancing Secretary and Conveyancer, while assisting in the management of property transfer files from instruction through to post-registration.
Key Duties and Responsibilities:
- Assist in managing conveyancing files from instruction to post-registration under the supervision of a Senior Conveyancing Secretary and Conveyancer
- Provide regular and accurate progress updates to clients, estate agents, financial institutions, and other stakeholders
- Liaise with municipalities, SARS, the Deeds Office, banks, and third parties to ensure matters progress efficiently
- Prepare and maintain weekly progress reports and file status summaries
- Open, organize, maintain, and close conveyancing files in line with audit and compliance requirements
- Assist with financial administration, including requesting and following up on guarantees
- Draft pro forma accounts and invoices as per attorney instructions
- Collect and verify FICA documentation, ensuring compliance with internal procedures
- Handle client and stakeholder queries within secretarial scope, escalating more complex matters where necessary
POSITION INFO:
Minimum requirements:
- Matric (essential)
- Certificate or Diploma in Legal Secretarial Studies, Conveyancing, or Office Administration (advantageous)
- 3–5 years’ experience as a Conveyancing Secretary, specifically in property transfers
- Proven experience assisting with high volumes of transfer files
- Strong knowledge of conveyancing processes and Deeds Office procedures
- Experience liaising with clients, estate agents, banks, municipalities, SARS, and the Deeds Office
- Proficiency in conveyancing software such as LexisConvey
- Experience with SARS eFiling
- Strong Microsoft Office skills (Word, Outlook, Excel)
- Excellent organizational skills, attention to detail, and ability to work under pressure
- Professional communication skills with a client-focused approach
Consultant: Joss Suffield – Dante Personnel Cape Town
Apply via our website
If you do not hear from us within 5 days, please accept that your application was unsuccessful