Overview
Administrator: Business Support (Botswana) Jobs in Gaborone, Botswana at Orano Mining Namibia
Title: Administrator: Business Support (Botswana)
Company: Orano Mining Namibia
Location: Gaborone, Botswana
Purpose
To provide administrative, operational, and coordination support to ensure the smooth functioning of executive and office activities. The role assists with scheduling, documentation, correspondence, facilities coordination, and stakeholder liaison while maintaining high standards of confidentiality, organization, and professionalism.
Key Responsibilities
- This position will be required to adhere to all relevant requirements, policies, procedures and legal regulations pertaining to health, safety, environment and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function
- Assist in managing and coordinating managers' schedules, meetings, and bookings.
- Prepare memos, letters, reports, and other documents using word processing, spreadsheet, and presentation software.
- Draft and prepare responses to routine correspondence and inquiries.
- Review, receive, sort, prioritize, and distribute incoming emails, memos, and correspondence as directed.
- Assist in preparing agendas and logistical arrangements for committee, board, and other meetings.
- Take meeting notes and support follow-up actions when required.
- Receive and greet visitors, directing them appropriately and ensuring a professional front-office experience.
- Assist in creating, maintaining, updating, filing, retrieving, and safeguarding physical and electronic documents.
- Support record-keeping for contracts, leases, administrative approvals, and asset-related documentation.
- Assist with travel and accommodation arrangements for staff, clients, and suppliers.
- Liaise with internal teams, clients, service providers, drivers, and cleaning staff to support administrative and logistical needs.
- Assist with facilities and office support, including booking company vehicles and properties, monitoring office supplies, and reporting maintenance issues.
- Carries out & assist with basic accounting & procurement tasks:
- Assist with the procurement of goods & services
- Assist with accounts payable processes
- Follow-up & ensure the timely processing of invoices, supplier payments & expense reports submission
- Maintain accurate records and documentation
- Support month-end and year-end closing processes
Qualifications & Experience
- Grade 12
- 3 years office administration experience
- Computer Literacy Certificate (Microsoft Office, especially Work, Excel, Outlook)
- Code 08 Drivers' licence
- Diploma in Office Administration/Business Administration/Secretarial Studies
Skills
- Proficient in Microsoft Word, Excel, Outlook and Powerpoint
- Accurate recordkeeping and filing systems (manual & electronic)
- Record preparation and minute-taking
- Excellent written and verbal communication skills.
- Ability to multitask, prioritise duties and deadline driven.
- Strong organizational and time-management skills.
- Professional appearance and conduct at all times.
- Maintaining confidentiality and discretion.
- Teamwork and adaptability.
- Attention to detail.