Overview
Administrative Supervisor Jobs in Cape Town, Western Cape, South Africa at ExecutivePlacements.com
Title: Administrative Supervisor
Company: ExecutivePlacements.com
Location: Cape Town, Western Cape, South Africa
Recruiter:
Isilumko Staffing (JHB)
Job Ref:
1650848777
Date posted:
Thursday, June 4, 2026
Location:
Cape Town, South Africa
SUMMARY:
POSITION INFO:
Rentals Administration & Stock Control SupervisorPurpose
To manage and take ownership of the branch rentals administration, financial processes, and stock control functions.
Key ResponsibilitiesTeam Leadership & Performance Management
- Ensure all subordinates have the skills and knowledge to carry out their functions efficiently and effectively.
- Drive positive departmental performance through objective setting, coaching, counselling, and performance management.
- Ensure compliance with company policies and procedures.
Reporting & Administration
- Complete and submit all daily, weekly, and monthly reports accurately and within required timeframes.
- Maintain and update rental fleet descriptions and grading details on the ERP system.
- Ensure all customer documents, lease agreements, and payments are in place prior to dispatching units.
Billing & Financial Administration
- Manage the billing process, including pre-billing, escalations, credit notes, and off-hire notices.
- Ensure all units are billed according to the relevant lease agreements.
- Maintain and monitor the units-not-billing report.
- Ensure timely resolution of internal, customer/debtor, and supplier queries.
- Facilitate the preparation and submission of insurance claims.
Stock Control & Logistics Administration
- Ensure stock counts are accurately completed and updated on the ERP system within agreed timelines.
- Process delivery and return documentation within agreed turnaround times.
- Ensure transport and siting accounts are maintained and reconciled monthly.
- Process purchase orders and verify that transport and siting rates are accurate.
Compliance & SHEQ
- Ensure compliance with company and client SHEQ requirements, codes of conduct, and all statutory regulations.
- Maintain high housekeeping standards at all times.
MINIMUM QUALIFICATION:
- Matric (Grade 12)
- Diploma/Degree in Stock Control/
Logistics/ Admin
MINIMUM EXPERIENCE:
Minimum 3 to 5 years relevant
experience.
KNOWLEDGE & SKILLS:
- ERP and MS Office package skills.
- Good communication skills.
- Energetic, target driven and adaptable.
- Administrative skills.
- Good planning and organizing skills.
- Supervision
BEHAVIOURAL COMPETENCIES:
- Confidence.
- Flexibility and creativity.
- Has integrity and creditability.
- Customer orientated.
- Dedication and perseverance.
- Dependability and reliability.
- Business acumen.