Overview
Administrative Assistant – Real Estate (Global) Jobs in Nigeria at Talent Hackers
Title: Administrative Assistant – Real Estate (Global)
Company: Talent Hackers
Location: Nigeria
Job Summary:
We are seeking an Executive Administrative and Operations Coordinator to manage inboxes, scheduling, client communications, and real estate documentation while supporting smooth day-to-day operations across multiple stakeholders. The role involves MLS listing management, transaction coordination, reporting, and ad hoc tasks in a fast-paced environment requiring strong organisation, communication, and time management skills.
Core Tasks:
- Monitor multiple inboxes to triage and respond to client questions and concerns
- Perform ad hoc payment, invoice management, file management, etc
- Upload and manage MLS listings following SOPs
- Manage a calendar, including scheduling, meetings, and travel arrangements
- Serve as a contact between employees, clients, and external partners
- Prepare/ edit correspondence, communications, presentations, reports, and other docs (including lease agreements, written offers, etc)
- Coordinate meetings, set agendas, take minutes, and prepare follow-ups/action items
- Perform other ad-hoc tasks with limited instruction as needed
- Assist with personal tasks as needed
Must-Haves:
- 3+ years of experience working as an admin (preferably in a Real Estate setting)
- Strong (C-level) verbal and written English communication skills
- Strong organizational and planning skills
- Demonstrated experience working in a fast-paced office, managing time-sensitive tasks
- Excellent time management skills and ability to multitask and prioritize
- Background with MLS and Dotloop (or similar tools)
- Ability to work full-time EST
Nice-to-Haves:
- Familiarity with Slack and Zoom for internal team coordination/communication