Administrative Assistant: Faculty (internal only)

Post Number

8022856 / M127

Faculty/Department

University of the Western Cape -> Economics & Management Sciences -> Dean’s Office: Economic & Management Sciences

Type of Position

Permanent – Full Time

Length of Contract Period

Location

Main Campus – Bellville, WC ZA (Primary)

Closing Date

28/5/2026

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa, for making quality education accessible to all South Africans, and for developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive faculty dedicated to teaching, research, and overall student development. The ideal candidate will be highly motivated and willing to contribute significantly to the faculty’s development.

The Faculty of Economic and Management Sciences offers a range of undergraduate and postgraduate programmes that educates students across academic disciplines, including Accounting, Economics, Finance, Management and Entrepreneurship, Industrial Psychology (Human Resources Management), Information Systems, Institute for Poverty, Land and Agrarian Studies (PLAAS), Institute for Social Development, Political Studies, School of Government (including Public Administration) and the Academic Literacies Programme.

An opportunity currently exists for candidates to apply for an Administrative Assistant position to provide administrative support to the Faculty Administration in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide professional support service to academics, students and staff.

Reporting to the Senior Faculty Officer, the appointees’ duties will include, but not be limited to, the administration and execution of the following tasks:

• Academic Administration
• Helpdesk and enquiry management consultation
• Student application and registration
• Marketing and recruitment
• Human resources administration
• Meeting administration
• General administration
• Test series administration
• Performing any other administrative duties as may be assigned by the Senior Faculty Officer or Faculty Manager

Minimum Requirements

• Grade 12
• A minimum of 2 years of relevant experience in student administration

The following would be advantageous:

• Administrative experience in a Higher Education environment
• Knowledge of university administrative systems, such as SASI
• Proficiency in computer programmes/software packages e.g. Microsoft 365 and Google Workspace

Competencies required:

• Communication and interpersonal skills
• Attention to detail
• Ability to collaborate with various stakeholders
• Planning and organising skills
• Time management skills
• Computer literacy
• Writing skills
• Stress tolerance

For any enquiries (but not applications) please contact Mr Wasiem Rinquest at [email protected]

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/3642/9362/9708/3160/3756 or email: [email protected].

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.