Overview
Administrative Assistant Jobs in Kempton Park, Gauteng, South Africa at Groupair South Africa
Title: Administrative Assistant
Company: Groupair South Africa
Location: Kempton Park, Gauteng, South Africa
JOB DESCRIPTION
Job Title: Administrative Assistant
Reporting to: Finance, Administration, & HR Director
Location: Onsite
Based at: Kempton Park, South Africa.
Role Overview
We currently have vacancies for Administrative Assistants in our Kempton Park Office. The Administrative Assistant will be responsible for the day-to-day preparation, verification, and readiness of airfreight shipments for billing.
The role requires strong attention to detail, analytical ability, and the capacity to work effectively within a team environment. The position supports administrative and accounting services for companies directly linked to airlines and international air cargo operations.
Key Responsibilities
Prepare and process airfreight shipment data for billing
Verify rates and prepare invoices in accordance with shipment details
Enter and maintain shipment data within internal systems
Reconcile billing information and analyze data for accuracy
Create reports and spreadsheets to support billing operations
Monitor shipment costs and identify discrepancies or billing issues
Communicate with international airlines and European partner companies
Support the team in ensuring accurate and timely billing of air cargo shipments
Work collaboratively with internal teams to maintain smooth operational workflows
Qualifications & Experience
Essential:
Airfreight operational experience
Strong attention to detail and accuracy
Ability to reconcile and analyze operational data
Excellent organizational and time-management skills
Strong teamwork and communication skills
Desirable:
Knowledge of airfreight billing
Background in transport, logistics, international trade, or administration
Skills & Competencies
Strong Excel and Microsoft Office proficiency
Good analytical and problem-solving ability
Observant and detail-oriented
Ability to work under deadlines
Strong communication skills in English (First Certificate or strong conversational ability)
Proactive, organized, and eager to learn
Working Environment
Fast-paced air cargo and aviation support environment
Collaboration with international airlines and European clients
A supportive team culture with approachable management
Focus on accuracy, operational efficiency, and continuous improvement
Applications:
Should you believe you have the necessary skills and experience to fulfill this role, in the first instance please submit a cover letter and CV via email to the Head of Human Resources [email protected]