Overview
Administrative Assistant Jobs in Albany, NY at eCLIPSE Network Solutions
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and passionate about delivering outstanding customer service. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace.
Duties
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route messages accurately
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
- Perform data entry tasks using Microsoft Office, core applications and QuickBooks for bookkeeping and record-keeping purposes
- Receive, sort, and distribute mail and deliveries
- Organize files, maintain office supplies inventory, and ensure proper filing systems are in place for easy retrieval of documents
- Support calendar management by scheduling appointments, meetings, and reminders for staff members
- Assist with office management duties such as coordinating supplies, and ensuring equipment functionality
- Provide customer support by addressing inquiries promptly and professionally via phone or email
- Proofread documents for accuracy and clarity before distribution or filing
- Handle clerical tasks including photocopying, scanning, mailing, and preparing reports or presentations
- Previous office experience in administrative roles is highly preferred
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Demonstrated experience in customer service or customer support roles with professional phone etiquette
- Proven ability to manage time effectively while handling multiple responsibilities simultaneously
- Clerical experience including data entry, filing, proofreading, and calendar management is essential
Join us to be part of a vibrant team where your administrative expertise makes a real difference! We value energetic professionals who thrive on organization, communication, and delivering exceptional support. This role offers a fulfilling environment where your skills will grow alongside our mission to serve our community with excellence.
Pay: $40,000.00 – $48,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- Associate (Preferred)
License/Certification:
- Driver’s license (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: eCLIPSE Network Solutions
Location: Albany, NY
