Overview
Administration Manager Jobs in Bloemfontein Metropolitan Area at Jumbo cash and Carry
Title: Administration Manager
Company: Jumbo cash and Carry
Location: Bloemfontein Metropolitan Area
“We encourage people with disabilities to apply.”
PURPOSE OF THE JOB:
To manage Store Administration and HR/L&D processes in the store.
Job specifications/responsibilities will include the following:
HR administration in store:
- Implement and maintain systems to ensure that HR Administration is effectively implemented in the store
- Monitor to ensure that all relevant HR administrative data is collated and sent to relevant person in Central Services
- Analyze trends and implement measures to ensure increased productivity
- Effective support of the HR team on ad hoc basis
- Follow up on referrals
- Conduct price surveys on competitors
- 12
- Implement SWOT analysis on Customers (Strengths/Weaknesses/Opportunities/Threats)•Complete customer service surveys on a monthly basis
Finance administration:
- Implement and maintain systems to ensure that Finance Administration is efficiently implemented in the store in line with applicable policies and procedures
- Monitor and ensure that all relevant data is correct and sent to relevant stakeholders timeously
- Effective support of Finance team on ad hoc basis
- Efficient and accurate record keeping of related
- Prepare, compile and analyze management accounts
- Daily balancing of accounts
- Loading of supplier deals onto the system
- Extracting daily and monthly reports and analysis thereof for the Store Manager
- Assist in management of cash office
- Dealing with staff issues; scheduling and control of expenses
Building effective stakeholder relationships:
- Build and maintain effective relationships with store managers , suppliers and customers to ensure sustainability in the business
- Build and maintain good consultative relationships with Massmart head office Finance team so as to facilitate effective upwards and downwards communication
Employee management:
- Ensure that staff is performance managed, appraised and developed
- Monitor staff attendance to ensure optimum productivity
- Advise and coach store and line managers in the need and effective use of a performance management system
- Minimize shrinkage and breakages ensure that your team members know, understand and adhere to company rules and procedures.
- Investigate and/or Report suspicious occurrences or people to management and security
- Ensure that staff is trained on all relevant safety procedures as per OHS Act and all compliance training in liaison with L&D Team
- Control the time and attendance clocking system – including checking of daily reports, submitting monthly overtime to payroll; together with any payroll adjustments
- Controlling leave records and register and submitting documents to payroll department
- To co-ordinate recruitment of new employees, training and development, and staff scheduling
- To assist supervisors with staff discipline
Effective self-management
- Demonstrate consistent application of internal policies and procedures
- Escalate identified problems to relevant manager
- Promote harmony and teamwork
- Promote sharing of knowledge through informal and formal channels
- Apply knowledge of the organizational systems, structures, policies and procedures to achieve strategic objectives
- Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
- Maintain a positive attitude
- Respond openly to feedback
- Take ownership for driving own career development
- Manage own development (skills and knowledge)
- Plan and priorities, demonstrating abilities to manage competing demands
- Communicate effectively, maintaining relationships
Minimum Academic, Professional Qualifications and Experience required for this position
Requirements:
- Grade 12 (Matric) or similar qualification.
- Minimum 5 years relevant experience in FMCG at supervisory level
- Computer literacy; proficient in excel, word and outlook
- Experience on SAP
- Managerial experience in Retail preferable
- Financial acumen and knowledge of basic accounting, income and expenses
- Knowledge of the specific departments and the inherent requirements essential
- Strong communication skills both verbal and written
- Ability to work independently and work under pressure
- Ability to be a team player and manage subordinates
- Strong customer focus
- BehavioralOpen and honest communication
- Live the Massmart values
- Pursuing learning opportunities and self-development
- Time-Management
- Reporting – operational, management and exception reporting
- Decisions are made and problems are solved when required
- Communicating with people regularly
- Motivating people
- Reasonable ancillary duties requested by Management are carried out as instructed
- Delegating properly
“Employment Equity Policy Requirements may be applicable”
At Massmart, we are committed to fostering a workplace culture where everyone feels valued, respected, and a true sense of belonging. We believe that every employee deserves a safe environment—free from discrimination, harassment, and inappropriate behaviour—where they can thrive and perform at their best.
Our policies promote equal opportunity and a culture of accountability. If you ever feel unsafe or witness behaviours that do not align with Massmart’s values, we encourage you to speak up.
Email: [email protected]
Phone: 0800 20 32 46
Your voice matters, and we are here to support you
If you don`t hear from us within 14 days, please consider your application unsuccessful.
Massmart is an equal opportunity employer and encourages all people including people with disabilities to apply for the role. Due to the volume of applications we receive, should you not hear from us within 14 days of your application, kindly consider your application unsuccessful.
Please note that only the following information is required in your CV: Contact details (email and contact number); Full name; Date of birth; Race; Gender; Disability status; Location (Current city/town of residence); Qualifications and training; Work experience; Memberships (if any); Personal and technical skills, including computer literacy.
Please take note that by responding to this application and providing your personal information, you confirm your express and informed consent for Massmart Holdings Limited and all its subsidiaries and all affiliated companies (“Massmart”), to process your personal information in order for Massmart to consider your application for this position. All Personal Information that you provide to the Company will be used and/or retained only for the purposes for which it is collected, whereafter it will be permanently destroyed. Your information is only retained if it is required by law or where you have given consent to us to retain such information for an extended period. To read more about our privacy policy and how we process your information, please visit https://www.massmart.co.za/privacy-policy