Overview
Ad Operations & Systems Manager — DTC Supplements ($1,000–$2,500/mo, Remote) Jobs in Home Based at PrimeTime VA
We’re a fast-scaling DTC supplement brand running serious volume on Meta — 200+ new ads a week, real ad spend, subscription model.
We’re looking for an operator who builds systems: ads launched correctly, briefs assigned, statuses always current, nothing falling through the cracks.
What you’ll own
1. Ad operations in Meta Ads Manager
- Build, launch, and duplicate campaigns/ad sets/ads — exact naming conventions, clean structure, every time
- Handle ad rejections and disabled ads: appeals, Meta support, account compliance
- Own reporting in Sheets — what’s live, what’s spending, what’s working, always current
2. Systems & workflows for the team
- Own the creative pipeline workflow: briefs assigned, statuses current, clean handoffs from strategist → editor → launch
- Build and maintain the trackers, dashboards, SOPs, and Slack channels the team runs on
- Set up automations so status updates itself — nothing chased twice
Requirements (day one, no training)
- Extensive hands-on Meta Ads Manager experience — campaigns, ad sets, naming conventions, reporting, rejections, Meta support.
- Proven workflow/systems building — you’ve built Notion or Airtable workflows that ran a real team’s operation.
Bonus: Zapier/Make automations, DTC/ecom or supplement experience, media buying support.
Availability: EST hours. Meta doesn’t care what day it is — we need someone available and willing to put in 6 days when the business needs it.
Why this role: Direct line to the founder. We’re going from one brand to many — build this well and you grow into running ops across the portfolio, with comp that grows with it.
Application Question(s):
- Do you have extensive hands-on Meta Ads Manager experience — campaigns/ad sets/ads, naming conventions, reporting, handling rejected ads / Meta support? If yes, roughly how many ads launched?
- What workflows or systems have you built in Notion (or Airtable/ClickUp)? Link it if you can.
- Have you set up automations or integrations between tools (Zapier/Make, APIs)? Which ones?
- Have you managed a workflow with multiple people — tasks moving, deadlines hit, statuses updated without chasing?
- Are you available on EST hours and willing to work 6 days when the business needs it?
Work Location: Remote
Title: Ad Operations & Systems Manager — DTC Supplements ($1,000–$2,500/mo, Remote)
Company: PrimeTime VA
Location: Home Based
